1st Meeting of the SANHS Reform Group in a roadside Inn along the A38.
To give some order to Tuesday evening, our Agenda might cover:
1. Introductions
2. Brief review of work to date3. Draft Group TOR - which we need to debate/agree
4. Identify material available - we should all have seen:
- 2006 Constitution
- 2002 Rules
- Advisory Council paper 25 March 2011
- Draft minutes of 2 April Advisory Council meeting
- General Meeting paper 1 October
- Draft minutes of General Meeting 22 October
5. Consider other material - I have seen:
- GL email 16 Nov which I am forwarding separately
- BK draft organisational diagram
- AB draft strategy paper
- BK draft audit and strategy papers
- A Reform Worksheet for the Society - live document which needs updating
6. Work programme/timetable
7. Next meeting
DRAFT TERMS OF REFERENCE
ReplyDeleteSANHS REFORM AND GOVERNANCE WORKING GROUP
Background. In response to members’ concerns there has been a review of the Society’s governance over the past year led by the Hon Secretary. Advisory Council meetings and workshops have produced a broad consensus for change in a number of areas and in July 2011 the Board agreed four measures: Committee chairs to attend Board meetings; the F&GP to be re-established; Trustees to hold functional responsibilities; and additional General Meetings to be held, furthering membership involvement.
Agreement has not yet been reached, however, on the future role of the Advisory Council and on how best to provide the Society with advice on future direction and scrutiny of Board performance. The General Meeting at Bath on 22 October 2011 considered these issues. It was agreed to set up a small Working Group to continue the review of the Society’s governance, looking particularly at changes requiring amendments to the current Constitution. This approach was endorsed by the Board at the meeting on 3 November.
More recently, preparation of the 2012 Budget has highlighted the financial challenges facing the Society and the need to secure its long term viability.
Role. To review the 2006 Constitution, the current objectives, structures and workings of the Society, and to propose any changes which will:
- clarify the role and purposes of the Society
- provide strategic direction to the Board
- improve the day to day management of the Society’s business
- scrutinise the Board’s performance
- establish an action plan to restore the status and fortunes of the Society
Aim. To provide a framework for the efficient, effective and open management and operation of the Society in the 21st Century
Accountable to. The SANHS AGM through the Board
Composition. The Hon Secretary as Chair and a small group of co-opted members
Transparency and Inclusion. Any other member will be entitled to attend Meetings of the Working Group (which will be notified on the SANHS website) and to present his or her views. A record of actions from the meetings of the Group will be made and published on the website. No other formal record of the Working Group’s proceedings will be kept but any papers or recommendations produced will also be published on the website.
Timetable. An initial paper is to be submitted to the General Meeting at Frome on 11 February 2012. The Group is to complete its work in time make recommendations to the May 2012 Annual General Meeting.
30 Dec 2011